Staff can now book rooms for ad-hoc sessions using our online booking system, CELCAT Room Booker. Specialist rooms can still only be booked by contacting the relevant contact provided below.
If you require a room on the same day at short notice please book this on CELCAT Room Booker and, subject to availability being shown, feel free to go ahead and use the room prior to approval. Do not use this method by default as the rooms available to you are likely to be limited. It’s better to plan ahead.
Please note if you need a different room layout you must arrange this with campus.services@stmarys.ac.uk directly at least 48 hours in advance. Please note the following.
- You must make sure that you’ve booked an extra 30 minutes at both ends of your session to allow enough time for Campus Services to set up and return the room to its default setting.
- The extra time for layout change must be included in your booking request when you are using CELCAT Room Booker and also if you are contacting timetabling to request a room.
- Campus Services will do their very best to help but there may be times when they are already booked for other work.
- Rooms B2, B12 and J103 have tables on wheels which you should be able to move yourself easily if Campus Services are unavailable.
If during your session you decide to change the default room layout for yourself, you must ensure that any room used is then returned to its original layout after the session and all rubbish is put in the bins provided. Please inform security of any damage to the room on the email below
Teaching takes priority, therefore all ad-hoc bookings are subject to change.
CELCAT Room Booker
This service allows staff to check availability and request meeting rooms, standard classrooms and lecture theatres for meetings and other ad-hoc events.
CELCAT Room Booker should only be used to request rooms for ad-hoc, non-academic teaching session.
- CELCAT Room Booker user guide with guidance on how to use the online system. Please make sure to read the guide before submitting your first booking requests.
Specialist Rooms, Labs, Sport Facilities, Drama Studios, and Conference Rooms
Specialist rooms, labs, sport facilities including the Teddington Lock rooms, conference rooms, and Drama Studios are not bookable via CELCAT Room Booker. To request an ad-hoc, non-academic booking, requests should be sent to the following contacts.
Room Location/Type
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Room Booking Contact
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K block rooms (all-year round), Shannon Suite (term-time)
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timetable@stmarys.ac.uk
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Student Union Lounge/Hall (all-year round)
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maryam.ahmad@stmarys.ac.uk
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Waldegrave Drawing Room, Senior Common Room, D121 (all-year round)
Please note that external, revenue-generating bookings take precedence over internal bookings and, therefore, we reserve the right to relocate internal room bookings at short notice. For revenue-generating events such as conferences, venue hire fees apply. For free-to-attend events, such as staff book launches or student conferences, staff can reserve the venue at no cost, subject to availability. Please be aware that additional charges may apply for equipment hire, housekeeping, catering, or damages.
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conferences@stmarys.ac.uk or 8219/4044
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All classrooms and lecture theatres during the summer vacation (Except K block rooms, B corridor meeting rooms, M block computer rooms - these remain bookable with room bookings)
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conferences@stmarys.ac.uk or 8219/4044
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F2 (Art Room) (all-year round)
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timetable@stmarys.ac.uk
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L Block Labs
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sportsrehabtech@stmarys.ac.uk
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R30 (Link Room), and all Sports Facilities and Grounds (including Teddington Lock Cricket Pavilion, Teddington Lock Teaching Rooms)
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sportsvillage@stmarys.ac.uk or 4334
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WR01 (Physio Room), WR101, WR102, WR103, Naylor Lecture Theatre (all year round)
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timetable@stmarys.ac.uk
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Study Rooms in Main Library or Naylor Building
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These rooms are reserved for bookings by students only and are not available for teaching or meeting use. Apologies for any inconvenience.
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Media Studio
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timetable@stmarys.ac.uk
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Drama St Mary's Theatre
Drama Studios 1 - 5
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tracey.french@stmarys.ac.uk or 4040
- These studios are in heavy use for Drama teaching during term-time between 9am and 7pm
- Studio 2 was formerly known as Room C1
- Studio 4 was formerly known as Room D2
- Studio 5 was formerly known as Room C104
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All booking requests for academic teaching sessions, even for one-off teaching sessions, whether they require a standard classroom/lecture theatre or any of the above listed specialist rooms should always be sent to timetable@stmarys.ac.uk.
With the exception of the Drama Theatre/Studio bookings: to book any of these rooms for ad-hoc sessions and academic teaching sessions, please email Tracey French directly.
Useful Information
If you find the room which you have booked and its facilities in an unworkable condition please contact the appropriate team using the details below:
Access to rooms
Room maintenance
Room condition and contents
Electronic equipment
- Audio visual issues: Multimedia Services – 4304
- PC/network issues: IT Helpdesk – The Hub Online or 4061
Please remember that bookings of electronic equipments must be made 48 hours in advance.
Please ensure that you include timetable@stmarys.ac.uk in your e-mail so we are aware of any potential concerns or issues.