Short course application and payment

Application

1. Applications can be made by via the link on the webpage for the course you are applying for or by the phone. The information you provide on your application form must be accurate, current and complete in all respects and you agree to notify us as soon as possible of any changes to your details.
2. Once you have completed your application, made payment of the course in full or part-payment either in instalments or through providing a deposit, and subject to receiving a confirmation e-mail, you will enter into a legally binding contract and will be subject to these terms and conditions. 
3. Applications for courses with pre-requisites must be accompanied by a photocopy of the required qualification, uploaded via SITS. The University reserves the right to refuse enrolment or suggest alternative arrangements if they believe it will not be in the best interest of the University or participants of the course.

Payment of Course Fees

1. A minimum £50 non-refundable deposit payment must accompany all applications. Courses which cost over £500 may be paid for in instalments (subject to an agreed instalment plan). Courses which cost under £500 must be fully paid and cleared 21 days in advance of the course start date.
2. Failure to pay the entire course fees 21 days in advance of the course start date will result in the exclusion of the student from attending the course.

Refund of Course Fees 

1. A student is entitled to cancel their enrolment on the course and receive a refund (excluding the non-refundable deposit) if the University is informed 21 days prior to the start date of the course that the student wishes to withdraw their attendance. Students must e-mail shortcourses@stmarys.ac.uk. Please note no refunds will be given once the course has commenced unless the student can provide extenuating circumstances set out below.
2. If a student cancels their course by giving less than 21 days’ notice prior to the course, deposits and any relevant part payments of course fees in the form of instalments are non-refundable and non-transferable.

Course Amendments

1. It may occasionally be necessary to change or cancel course dates, content or venue., The University will notify you as soon as reasonably practicable before the course start date if such an event occurs.  The University will make every effort to transfer your booking together with any payment made to the next available course date of your preference. We will not be held liable for any costs or losses incurred as a result of any such changes. If the student is unable to attend the rescheduled course they will be fully refunded (inclusive of the deposit).
2. If a student wants to transfer or defer a course, there will be an administration charge of £25.00. Notice must be given 21 days prior to the commencement of the course.
3. The University reserves the right to remove from any course, students that fail to comply with its standard practices and procedure.  Students will dress appropriately for the course in which they are enrolled on and follow any specific health and safety guidelines as outlined in the course handbook. After the course has commenced there can be no transfer or deferral of the course within the University. Students on accredited credit bearing are required to attend at least 80% of taught sessions in order to obtain the qualification. Students must provide written evidence for any extenuating circumstances causing sessions to be missed.
4. Successful completion of the course, and of the course's examination, is the student's responsibility. Failure of an examination may result in further costs if a student wishes to re-sit.  Costs vary depending on the awarding institution’s fees and the elements to be retaken.
5. Course material may not be reproduced in any way other than for the use of the intended course at the University. 

Extenuating circumstances

1. Students are strongly advised to inform the university in writing if there are any extenuating circumstances that prevent them for attending the course once it has begun. Extenuating circumstances are defined as serious unforeseen, unpreventable circumstances that significantly disrupt a student’s ability to complete their course.
2. Appeals, complaints and grievances are to be sent in writing to the Head of Short Courses cindy.croucher-wright@stmarys.ac.uk . Students wishing to make a complaint about a course must do so through the St Mary's University complaints procedure available on the student portal. Further details can be found in your course guide.

Short courses privacy policy

We have a specific privacy policy related to how we gather, store and use data related to our short course students