When an employee seeks to resign, they should login to their PeopleNet account and follow the ESS resignation guide.
When your reportee has resigned, you will be notified and you will be required to complete the process using the line managers actions guide.
HR is then notified and we will produce a Resignation Acknowledgement Letter which will include the details of their remaining annual leave or the debt of their annual leave based on their leaving date which they will be paid for or have deducted if they have overdrawn their annual leave allowance.
In the event that staff - who are not permanent or fixed-term employees - resign, please complete the leavers notification form and submit to hrhelpdesk@stmarys.ac.uk.
Employees may wish to book their remaining leave as part of their notice period. If this is the case, please encourage them to do this as soon as possible to ensure they are not overpaid.
If you wish to replace the member of staff, please follow the online Headcount Controls process.
Items to collect from Staff Members before their last working day
- University ID card - return to Security
- University keys - return to Security
- University IT equipment - return to IT Helpdesk via the Hub (in the library)
- University issued uniform and clothing
- Any other equipment provided by the University
Additional items to consider when a staff member is leaving the university
- Does the staff member have any study loans to be repaid?
- Does the staff member hold a procurement card?
- Is the staff member listed on any authorised signatory lists or IT systems?
- Are the staff members contact details listed on department websites, structure charts or distribution lists?
- Is access required to the staff member’s email, drives or other accounts after they leave?